Machinery offer software · Offers · Archive · Statistics · Work sheets

Stop sending improvised quotes
for serious machinery.

Professional machinery offers, forged with precision.

Offakto helps machinery dealers, brokers and manufacturers create structured technical offers, track every deal, export professional documents and turn accepted quotes into internal work sheets.

Start free trial → See the workflow
PDF · Word · Excel New · Used · Reconditioned Offers · Archive · Statistics · Work sheets Built for machinery professionals
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Offakto
Manage quotes, customers, machine catalog and commercial data from one professional workspace.
+ New quoteContinue quote
Overview
23
Open quotes
active pipeline
41
Accepted quotes
confirmed value
32%
Conversion
accepted / presented
12
Active work sheets
in progress
€2.1M
Quoted value
presented quotes
€840K
Confirmed value
confirmed offers
The real problem

Machinery offers are not simple quotes.

A machine isn't sold with two lines and a price. A serious offer carries data the client expects — and that a Word file always loses.

Technical specs Photos Condition Warranty Payment Transport Delivery Trade-ins Reconditioning Validity Accessories Final amount

When the offer looks improvised, the machine looks risky.

The Offakto flow

One workflow for the entire machinery offer process.

From quote to work sheet. From archive to statistics. Everything under control.

01
Customer
02
Machine
03
Quote
04
Status
05
Archive
06
Statistics
07
Work sheet
Professional offers

Build offers that look structured before the client even reads the price.

Create clear machinery offers with customer details, seller data, machine information, technical specifications, commercial terms and final amount. Every field has its place, every document keeps the same professional structure.

Seller details Customer details Quote number Machine data Technical specifications Photos Warranty Delivery Transport terms Payment schedule Validity Final amount

No more copied Word files. No more missing terms. No more inconsistent documents.

HomeCurrent offer
SavePDFMore
Header Machines Terms Summary
Seller details
Company
Rossi Macchine S.r.l.
VAT
IT 01234567890
Customer details
Customer
Meccanica Bianchi S.p.A.
City
Turin · IT
Quote details
Quote number
OFF-2026-047
Warranty
12 months
Machine
Reconditioned rolling mill Cavallin 110
Total amount€ 24,800.00
Archive & pipeline

Every offer stays under control.

Track each deal from draft to accepted. Reopen, duplicate and update past offers — your whole commercial history in one place.

Draft Sent Pending Accepted Archived
Duplicate Restore Update Search Reopen

Your archive should not be a folder full of forgotten PDFs. It should be a commercial control center.

Offer archive
128
OFF-2026-047Meccanica Bianchi€ 24,800Pending
OFF-2026-046Galvanica Verdi€ 8,400Accepted
OFF-2026-045OMR Tecnica€ 12,150Sent
OFF-2026-044Fonderia Lupo€ 31,500Archived
OFF-2026-043Cromatura Sud€ 5,900Draft
Statistics

Your archive becomes commercial intelligence.

See total and accepted offers, quoted and accepted value, top customers, most quoted machines and conversion — at a glance.

OverviewExample
Last 90 days
23
Open quotes
active pipeline
41
Accepted quotes
confirmed value
32%
Conversion
accepted / presented
12
Active work sheets
in progress
6
Accepted without sheet
to convert
€2.1M
Quoted value
presented quotes
€840K
Confirmed value
confirmed offers
34
Active customers
in address book
28
Confirmed machines
confirmed offers

No more guessing. You see what is moving, what is blocked and what needs to become a work sheet.

Work sheets

The client receives the offer.
Your team receives the plan.

When an offer is accepted, turn it into an internal work sheet for the real job — for your team, workshop, suppliers and subcontractors. Not for the customer.

The offer closes the deal. The work sheet starts the job.

Internal checklist Working hours Materials Suppliers Subcontractors Extra costs Technical notes Preparation status Total internal cost Print not for customer
Internal work sheet
WS-2026-047 · internal
Reconditioned rolling mill Cavallin 110
Preparation checklist
Machine preparationDone
Electrical checkDone
Mechanical checkRequired
Oil / air / tube / safety checklistInternal
Materials
Belts · oil · seals
Supplier
Tecnoricambi
Subcontractor
Elettromecc. RV
Working hours
18 h
Total external costs€ 2,150
PRINT · NOT FOR THE CUSTOMER
Export

Documents ready to send, edit, calculate and print.

Export the right document for every step: PDF for clients, Word for editable offers, Excel for structured price tables and internal work sheets for the team.

PDF for clients
Clean, branded and ready to send.
Word for editable offers
Adjust commercial text when needed.
Excel for price tables
Structured data, totals and calculations.
Internal work sheets
For the team, not for the customer.
Ready when you are

Stop sending improvised machinery quotes.

Forge professional offers, track your deals and turn accepted quotes into real work sheets.

Start free trial → PDF · Word · Excel · 6 languages · Statistics · Work sheets · No installation